Distributing messages
- University Newsletter
- Every Tuesday, Leiden University sends the University Newsletter (every week in Dutch) and the Leiden Latest (every month in English) to staff, students and external parties, including alumni. The right-hand column of the Newsletter is reserved for different notices. These include special headings for study and student associations, for example.
Conditions for inclusion in the Newsletter:
- Notices should be received by the editorial team by Monday morning at the latest.
- If the notice relates to a particular activity, this should take place after the Tuesday of the week in question.
- Students should send a request for publication to: studentennieuws@ics.leidenuniv.nl
- Bulkmail
- Mail messages to specific groups are sent via a bulk mail. Examples of specific groups are:
- Students of a particular faculty.
- Staff of a particular department or service.
- A personal mailing list.
Conditions for sending messages via bulkmail:
- Only staff or representatives of student associations can submit requests for publication.
- The request should be submitted at least three working days before the required distribution date.
- The message may not be of a commercial nature.
- The message should be academically relevant or related to teaching, for example public lectures, conferences or notices about classes.
- The message should apply to the whole group.
What do I have to submit?
- The subject of the message.
- The actual message in plain text or HTML.
- The sender of the message (name or organisation).
- The reply mail address to which any response should be sent.
- The date on which the message should be sent.
- The focus group, for example “all students of Archaeology” or a personal mailing list.
- Submit any personal mailing list in CSV format (separated by commas) or as an Excel file. Only put mail addresses and possibly a control mail address in the file, without a column heading.
What are the conditions that should be met by the content?
- The subject should indicate the content of the notice and the sending organisation.
- Messages in plain text should not contain any lay-out, such as underlining, bold or italics.
- Include in the message a telephone number or a link to a website.
- The message should not contain any attachment (this is not possible for technical reasons).
- The message should not be excessively long and should, for example, fit on a single screen
It should always be clear who the sender is. Send your request to: a.lucas@ics.leidenuniv.nl or chp.hendriks@ics.leidenuniv.nl A check will be made whether the message in question complies with the communication policy. The number of bulkmails is kept to a minimum as many users find it irritating to receive such mailings.
